Information for sponsored students

Keep in mind that when we receive a voucher from your sponsor, you’re authorizing the release of any student records that are required for us to invoice your sponsor. You may be asked to provide an authorization for release of confidential information.

Be sure to monitor your university (@iu.edu) email. A credit on your bursar account does not mean your sponsor has paid. If your sponsor fails to pay by the due date on a bill, you may face a past due balance on your account. It’s your responsibility to prevent late fees from accruing on your account. Contact the Office of the Bursar to discuss payment options if your sponsor hasn’t paid by the due date.

If your employer requires you to submit your final grades before they will pay, you may be eligible to request a deferment.

If you’re receiving tuition reimbursement from your employer, you may need to provide a term summary and class schedule to your employer so they can determine your cost per class.

You can download your term summary at One.iu.edu. Select “Activity by Term,” choose the correct term, and then choose “PDF.”

Students receiving funding from the Department of Veterans Affairs maintain their enrollment status and access to university facilities when disbursement is delayed.

Pursuant to the Veterans Benefits and Transition Act of 2018, section 3679 of title 38, United States Code, effective August 1, 2019 IU Indianapolis, IU Columbus, IU McKinney School of Law, IU School of Medicine, IU School of Dentistry and Indiana University Fort Wayne will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet his or her financial obligations to the institution, when the delay is due to the delayed disbursement funding from Department of Veterans Affairs (VA) under Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation and Employment (Ch. 31).

The University will not:

• Prevent their enrollment;
• Assess a late penalty fee to;
• Require they secure alternative or additional funding;
• Deny their access to any resources (access to classes, libraries, or other institutional facilities) available to other students who have satisfied their tuition and fee bills to the institution.

Covered Individuals MUST submit the following information to the OVMP in a timely manner:

• Their Certificate of Eligibility OR Statement of Benefits (obtained from the VA.gov website),
• The GI Bill Enrollment Certification, and
• Any other information necessary to their GI Bill certification.

Learn how to start the certification process at the Office for Veterans and Military Personnel (OVMP).

During the early stages of the certification process, you may receive a letter stating you won’t receive any funds from the Post-9/11 GI Bill for the academic term you specified. Don’t be alarmed by this message. To ensure that students have ample time to adjust their schedules early in the term, OVMP initially reports only basic enrollment level information to the VA. This ensures the benefit payments to beneficiaries are received in a timely manner.

After OVMP has processed your request for enrollment certification, they’ll provide your information to the IU Indianapolis Office of the Bursar, who will place an estimated Post-9/11 GI Bill credit on your account. This credit serves as a placeholder for the payment the Veterans Administration (VA) will eventually disburse to the university.

The Office of the Bursar uses the estimated credit to ensure that you’re not penalized for outstanding balances that will likely be satisfied by your Post-9/11 GI Bill benefits. The estimated credit process also ensures that any refundable items such as Pell Grants or student loans are disbursed to you promptly.

In most cases, the estimated credit on your account will mirror the payment received from the VA. However, if the estimated credit doesn’t match the payment exactly, the adjustment may create a new balance on your account. If an adjustment is made, the university will contact you via email.

Situations that can cause discrepancies between estimated credit and actual payment

The most common issues that require a credit adjustment are:

• The VA frequently prorates Post-9/11 GI Bill payments due to schedule adjustments after the start of a term. If you add or withdraw from a course after the term starts, it may affect your eligibility.
• Some state-based aid (such as the Frank O’Bannon Grant and the 21st Century Scholars Program) and other military-based financial aid directly affect your Post-9/11 GI Bill payment. Changes to any of these items can lead to Post-9/11 GI Bill payment adjustments
• You may receive prorated payments due to the exhaustion of entitlements.
• Entitlement eligibility errors can cause issues with the benefit estimation process.